• Maintain communication with all Chapter Members and Division Members-At-Large within the Division between annual meetings by correspondence or telephone and, whenever possible, personal visits to Chapter meetings, presenting Chapter programs, etc.
• The Board of Directors meets at various times throughout the year to plan and coordinate Division business.
  Assist the Chapters in implementing the programs, policies and projects of the International Association.
• Serve as a clearinghouse for information and concerns between local Chapters and the International Association.
• Report to the District Director regarding membership, educational activities, programs, promotion of goals, etc. for all Chapters within the Division.

District / Division –What’s the Difference?
The International Association of Administrative Professionals is divided into six geographical areas, or districts. They are: Great Lakes, Northeast, Northwest, Southeast, Southwest and Canada.

Each District has a District Director who serves on the International Board of Directors and is selected by the membership from their respective District. The District Director is charged with the administration of all matters pertaining to the functioning of the District and Divisions within their respective Districts.

Within the Districts are the Divisions, which are small geographical units, which act as a liaison between Chapters and the International Association.

The New York State Division is the link in the chain between the Chapters and the International Association. The Division’s purpose is to further the aims of the Association, assist the International Board, and to provide leadership and guidance to the Chapters and Division Members-At-Large in all phases of endeavor.

What’s an Annual Meeting?
The New York State Division Annual Meeting is held yearly, usually in May or June. This is the official business meeting of the Division, and the Division President presides. Business is handled through voting Delegates (usually the Chapter President or another Chapter officer) from the Chapters in the Division and from the Division Members-At-Large.

During the New York State Division Annual Meeting, an educational seminar is also held. And, of course, there is time to make new friends, renew old friendships, network – all those things that make IAAP a great place to spend your time.

We encourage all members of the New York State Division to participate in these exciting and educational events. Guests are welcome to attend all events except the business session. 

What about these other meetings?
The International Convention and Education Forum is held annually during the last week of July or the first week of August. The meetings are held in a city within one of the six Districts, and Chapters within the District bid for the honor of hosting the Convention. Business sessions are conducted in accordance with parliamentary procedure, with the membership determining policy and action through Delegates from Chapters and Divisions throughout the Association.

What does the delegate do?
Each year the Division allocates funds for the use of a Delegate who represents the Division at the International Convention and Education Forum. This Delegate (representative) is usually the Division President.

As your representative, the Delegate attends the meetings and votes on the business presented there (such as dues increase, changes to the Bylaws, etc.) The Delegate also has an opportunity to network with the other representatives from the IAAP international community and collect new ideas to implement in the local programs.

After returning home, the Delegate prepares a written report of activities, which includes a summary of the major business items handled.