To: All New York State Division Members through Chapter Presidents
New York State Division Members at Large
New York State Division Officers
From: Sonja D. Smash, Chairman
New York State Division Committee on Nominations
Subject: Submission of 2010-2011 Candidates for New York State Division Office
This constitutes official notice that nominations for office in the New York State Division for the 2010-2011 IAAP year may be submitted to the Committee on Nominations for the following offices:
PRESIDENT
VICE PRESIDENT
SECRETARY
TREASURER
Since four officers will be elected, it is important that you be familiar with the necessary qualifications for division office and the procedure for electing officers.
Please refer to your NYSD Bylaws, Article IV – “Officers, Qualifications, Nomination and Election, Term, Duties and Vacancies” as well as NYSD Standing Rules, Rule #1 – “Nomination and Election.”
Please encourage members of your chapter, who are eligible, to run for division office. Discuss the opportunities for leadership at your chapter meetings and challenge potential candidates to take a positive step toward their future by placing their name in nomination for division office. Foster discussion among your chapter members concerning duties and responsibilities of our division officers and make available to anyone who is interested the list of duties for each office. To assist you, we have enclosed a fact sheet on the duties of your division officers.
- Candidate packets submitted to the Committee on Nominations must include:
- Letter of nomination from the candidate’s chapter, signed by the chapter president.
- Candidate’s qualifications/resume, using the format shown in Attachment “A”.
- Candidate’s written consent to serve, if elected (See Attachment “B”).
- One passport-size (2 ¼ ” X 2 ¼”) glossy black and white photo (to chairman only).
- Candidate packets must be POSTMARKED NO LATER THAN February 16, 2010 and mailed to the Committee on Nominations as follows:
Original documents and photo:
Sonja D. Smash, Chairman
NYSD Committee on Nominations
c/o SIFMA
120 Broadway – 35th Fl
New York , NY 10271
Promotional literature, materials, or campaign publicity of any type concerning a candidate for office shall not be posted or distributed at any meeting site, except that candidates to be nominated from the floor may distribute their resume highlighting their qualifications. The resume shall be delivered to the Presiding Officer at the Annual Meeting at least 24 hours prior to the time the assembly convenes. No chapter or individual shall host a reception or other gathering on behalf of any candidate prior to the final declaration of election.
We look forward to placing the name of one of your chapter members in nomination for division office at the 2010 New York State Division Annual Meeting, May 21-23, 2010 in Rochester, New York .
Should you or any of your members have questions concerning the nomination process, please contact me either by phone 914.667.2658 or e-mail IAAP_CON_CHAIR@hotmail.com.
Enclosures-Attachment “A” – Sample of Candidate Qualifications/Resume
Attachment “B” – Candidate’s Written Consent to Serve
Did You Know?????- Facts about being a New York State Division Officer